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Customer Service: Remember the Customer!

Two weeks ago I stopped in a grocery store to get some deli, and I’m still amazed by what happened. 

 

There was no one at the counter but me.  One employee stood in the back arranging some items, occasionally looking up.  I was in her sight.

 

Another employee pushing a cart walked into the deli area, past me, and past this woman.  They talked briefly and then he came out with another cart.  He did not acknowledge me.

 

After standing there for about five minutes, I walked behind the counter and into the back room, asking if there was anyone who could help me.  The woman said, “Oh, I didn’t see you there.” 

 

At that moment, the other employee came back and the woman said, “You need to tell me when customers are at the counter.”

 

He responded with annoyance, “I did.”

 

This unfortunate customer service experience could have been avoided if both employees understood that customers like to be acknowledged, want to be served, and don’t want to hear employee disputes.

 

These employees needed to keep their eyes open and simply practice good customer service.

 

 

Phone Etiquette: Don’t Set Up Expectations that Won’t Be Met

“I’ll have her get right back to you,” or “I will be sure to have her return your call.”

 

How many times have you heard such a promise from a person taking a message?   Then you wait and don’t hear back.

 

When your call is never returned, what is your reaction?  It is probably one of frustration or irritation.  You wonder if the person ever passed on the message.

 

Choosing words carefully when speaking with clients or other callers is critically important to maintain a good reputation.  Unless you are sure your supervisor or co-worker will return a call promptly, avoid saying. “She will get right back to you.”

Phone Etiquette: Sound Professional

Earlier this week, I left a voice mail message for a graduate student I do not know.  When she returned my call, the pitch of her voice was very high and she only gave me her first name.  It was hard to hear what she was saying since she spoke so softly.

 

How do you think I perceived her?

 

My immediate reaction was that she sounded unprofessional.  This student could make a much better impression by saying her complete name, talking audibly, and deepening the tone of her voice. 

 

Paying attention to small details can make all the difference.